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Crossroads
Conference Committee - AZ Imprintables—Pat Pat showed us a couple of items: a red snap on envelope and a blue expendable file with snap on closure. Everyone present voted for the blue item. The cost is $3 per item plus $45 set up fee for the printing of logo. Randy suggested putting a nice label on them instead of printing them. Pat suggested looking into Office Depot to see if we can find them cheaper. - Registration— Lupe There are 72 people signed up. It was suggested to send a 3D memo on February 26th to remind everyone of the deadline. Lupe suggested the conference committee members to register but not to choose a session. Conference Committee Members should pay, if possible; other SAC member should pay full price. - Program Booklet/Labels—Jean, Lauren, Lupe Jean is almost done with the program booklet. We need Lupe’s input on labels: can we do them through the website registration system? - Sessions/Presenters Handouts— Jean Presenters will provide their own handouts. - Vendors/Door prizes/Presenters Gifts — Eva We have 20 vendors: 2 exchanges and 1 free and 21 door prizes. Eva already ordered the gifts for the presenters and keynote speakers. - Decorations—Marcy, Lili, Ruth, Eva A lot of discussion and suggestions on this item; the sub-committee will bring samples of the decorations to our next meeting. - Other Business: o Registration packets/Folders content Items suggested were: writing tablet, SAC booklet, pens, SAC’s letter openers... Ruth will provide information about the Music Department. o Scholarships/Speakers’ lunches/Members discount -Scholarships will be discussed on a case by case basis. It was suggested to ask the person requesting a scholarship to pay for his/her own lunch. - Speakers will be provided their lunch -SAC members will pay full registrations unless their are part of the planning committee. - Next meeting: March 5 at noon. Location TBA
- A call was made by Lupita to volunteer as a Co-Chair for the Crossroads Conference Planning Committee. Lili Schwartz agreed to be the Co-Chair. - Conference Location/Budget—Lili/Ana -Total cost of purchase order ($11,246) includes $3400 for Audio/Visual Equipment and Technical support. -We have a budget of $300 for equipment and $500 for Audio/Visual - The following suggestions were made to accommodate the cost of equipment/technical support: -Contract University departments to provide us, at a cheaper price, with the equipment and technical support needed for the conference. Lupe and Randy will request quotes from Equipment Services, and Teaching Center. -Provide our own coffee break supplies (cookies and drinks), this would free up money for the cost of the laptops. Ana volunteered to shop for the supplies if they are allowed. -Request a vendor to sponsor our coffee break -Request support from the President’s office -Request the Faculty Senate for any available funds to support staff conference -It was agreed to work on this matter of deciding what to do with the equipment/technical support cost as soon as possible. Lily will ask hotel management if we can bring our own “cookies” and drinks and whether we can bring our own technical equipment - Teaser/Registration Reminder--Lupe - It was agreed to send a registration reminder a week before the online registration website is ready as a reminder to register. - Sessions/Presenters--Jean The sessions are set and Jean is working on assigning them. Jean is still working with the presenters to provide us with their presentations description and bios. - Vendors—Eva - Registration Website—Lupita Maritza Wright from CCIT is working on our website. She’s waiting for the sessions information. - Other Business We will be meeting the first Monday of each month unless it’s a holiday, then will be meeting the 2nd Monday at 8:30am (breakfast provided).
Present at the Meeting: Lauren Bivona, Lupita Cruz, Eva Gonzalez, Ruth Szabo, and Claire Tapia Agenda: Conference Updates: Lupita is having problems with her e-mail so if you need to contact Lupita please fax her the message, her Fax number is 621-9122. Eva went over the Conference Date which will be March 16, 2007, the place is the Tucson Hilton East; 7600 E Broadway Blvd. Eva gave us sample flyers, registration fee and the agenda items if any one has concerns or corrections can be sent to Eva for revisions. Eva has created a list with the past participants with their e-mails for future contact information. There will be 20 tables and 17 participants. Eva has also generated a list for donations for door prizes. Lauren volunteered to help with teaser/postcard to send to the College of Science for their Newsletter if Jean could not be available to do so. Eva gathered some feedback from the past presenters and they wanted the conferences to be more interesting conference. Claire had to find out Nancy Rogers number and that is 621-4601 or here e-mail address is rogersn@email.arizona.edu. and Valerina’s e-mail is: Valerina Quintana at quintana@email.arizona.edu, for the Resume instructor.
Present: Lupita Cruz, Lilian Schwartz, Eva Gonzales, Ana Rodriguez, Ruth Szabo, Lauren Bivona, Jean Mason, Lupe Jacobo
Business: Conference LocationDate set at: March 16, 2007-Lily reported not much response from local resorts and hotels for our conference. -(5) locations will be visited during the week of 9/18 thru 9/22. Locations are: Hotel Arizona; Sheraton East; Hilton East; Hilton El Conquistador & Ventana Canyon. -Lily, Eva, Ana, Ruth and Lupe will be visiting the sites. -A decision must be made on the location soon so that registration forms may be sent out soon. Conference Website Registration-Lupita reported that her boss would not pay for the program. Lupita and Eva would speak to CCIT to see how much they would charge us and report back to the committee at our next meeting. They would also try to make an appt. with President Shelton to see if he would help pay for this program. It was mentioned that CSW would not work with us.-Other options were mentioned, such as Computer Science students developing a program for us or purchasing a store bought program.Publicity: Teaser-Amanda Palma was not present, but it was mentioned that she is already working on developing a teaser. It was decided by the committee that it was important to have a teaser distributed but maybe printed on one of our own department printers and paper to save on cost. Eva volunteered her department to do the printing. It was also mentioned to run half sheets or four per sheet. Session Formats: How many breakout sessions-It was discussed if last year’s format was successful. It was decided that Lily should request 4 morning sessions and 4 afternoon sessions when deciding on the hotel location. -We need a large ballroom for the morning and lunch gathering. -Jean mentioned that Leslie Porter has been extremely busy with the new HR policy on hiring in reference to setting up information sessions for the conference. -Jean mentioned how she goes about getting speakers for our conference (websites) and confirmed the following: AZ Board of Insurance –comparing insurance costs ASRS Kathy Nicholson-(topic not decided yet) AZ Dept of Unclaimed Property (not confirmed) AZ Dept of Education-Parents Partnering with Teachers (not confirmed) -Eva suggested a topic on “Elder Care”; Lili agreed. -Ana suggested a topic on “new hiring process and what our rights are in reference to the “background check” HR is conducting. Jean offered to look in to this with Leslie Porter. -Lupita voiced that her sub-committee will take all this into consideration and the committee will make decisions on the topics and speakers and how they fit in to our conference title. -Key Note Speaker will be Jose Solorzano. President Shelton will open in the morning welcome session. Jose will do the closing comments. Budget Proposals to Faculty Center-Ana supplied us with a Budget Projections Sheet. Registration fee-$65. It was determined that 20 vendors was reasonable @$100. 150 paid registrations; 3 scholarships; 15 workers for a total of 188 meals. -Decision made for “No Early Birds” or “No Refunds”. -Projected Revenue: $11,750.00; Projected total expense: $11,400.00 -No tiles for presenter’s gifts this year. Eva will look into something different. -Committee does not want same bags, will look into “planners” and cost. -It was brought up that the Senate has still not been approached by anyone from SAC to request $. Next Meeting: Tuesday, October 03, 2006 2:00 pm
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