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Images of a Successful Retreat
Retreat
Notes
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University
of Arizona APAC Retreat
Wednesday, August 2, 2006
1. APAC Infomercial Activity
For this activity, we were
organized into small groups and we were asked to create a ninety second
infomercial. This infomercial was to be aired a year from now to the campus
community prior to a huge recruitment effort.
Infomercial Themes: The APAC
Infomercial themes noted from each presentation could be distilled as follows:
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Name recognition.
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Diversity of group.
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Proud [Pride in being a member of APAC].
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The size of the group.
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Support function.
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APAC is a Creative group.
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APAC is a Welcoming group.
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Unique: No other group does what APAC does.
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Provides opportunities for Appointed Professionals to connect.
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APAC Empowers others to perform.
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APAC is in the know.
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APAC recognizes the need to constantly define ourselves.
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APAC has accomplishments.
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APAC has a place in shared governance.
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APAC has a voice.
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APAC can do ______.
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APAC inspires to influence decisions on campus.
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As a group APAC needs involvement to make contributions.
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APAC serves as a conduit for information flow.
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APAC has access at ALL levels in the University of Arizona.
2. APAC Vision Statement
In this activity, we worked in small groups to consider
four questions related to the vision of APAC. This activity is a starting place
to gather information we can organize into a Vision Statement. Responses from
the small groups to the questions are listed below.
How will our organization enhance the quality of life
for those who use our services/products?
 | Through our critical mass, we will effect positive
change and provide a strong voice for all AP |
| Being the “Go-to” resource for information on APs for
the broader campus community |
| Take control of your own professional development. How
to manage your career and enjoy the experience |
| Representation (including employment issues) |
| Information exchange |
| Networking |
| Professional enrichment (e.g. Performance Appraisal
toolbox) |
| Provide resources and tools including information,
expertise, empowerment, and support |
| Timely and relevant communication |
| Regular communications and bulletins |
| Useful website |
| Advocate for:
 | APAC |
| Job Satisfaction |
| Professional Development |
| Autonomy |
| Other Customers |
| Greater Knowledge |
| Respect |
| Trust |
| Partners in Mutual Success |
|
How do we wish to be known by our customers?
| Accessible and Positive Influence on Campus |
| APAC is the “go-to” group, which is effective, knows
resources, able to effect change and has contacts at all levels. AKA:
“Networking Central” |
| Recognition for Expertise |
| Place for solutions |
| Mentors |
| Productive Group |
| Are you in? (the network) |
| The AP voice |
| A support system for AP |
| A group that enhances the quality of life |
| Career Development |
| Acknowledging critical roles for APAC personnel |
| *picture of APAC, words connecting:
| Administration |
| ABOR |
| AP |
| SAC |
| Students |
| Shared Governance |
|
Ideally, what will our organization look like in the
future?
·
Vital Contributors balanced across campus that actively
communicates with constituency
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Integral
part of campus culture at all levels |
|
House,
all seats filled with active members |
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Waiting
List |
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In Demand |
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Quorum
Never an Issue |
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Traditions |
|
Culture
of Altruism |
|
In the
News |
|
Full Day
Retreat Scottsdale Resort |
|
Commercial Quality Web |
|
Link from
UA site “Appointed Professional” |
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We will
have active representation from all departments with active liaison
participation |
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Dean will
support the formation of councils for AP in each college who will be
affiliated with APAC |
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Will have
an annual conference with professional development networking and planning
sessions for all AP. |
|
Represented at President’s Council |
What are our aspirations? What do we desire to
accomplish?
| Consistent involvement in all aspects of shared
governance |
| Publicity, Visibility, Recognition |
| Recognition for our expertise and value |
| Valued and utilized for what we do |
| High Profile accomplishment in outreach |
| Invited to participate in important events |
| Regular participation in administration |
| We will be on the UA homepage with Faculty, Staff, and
Students |
| Listed as Appointed Professionals |
| Recognized respected resource for all AP |
| We need to connect with as many AP on campus as
possible: ideally, with all of them, and have them understand the value of
APAC to them. We want to continue to be equally recognized and valued with
student, faculty, and staff groups on governing committees for the UA |
| Transformational approach to shared governance |
| Driving force in shared Governance at UA |
| Respect for rules |
| Understanding what we do |
| Critical nature of support for UA |
| Educate UA community |
3. APAC Values
In this activity we worked in small groups to create a list
of values that APAC must embrace to be a successful organization. Responses were
gathered to create a master list of possible values, and multi-voting was used
to rank the list in importance to the group.
|
# of Votes |
VALUE TO RETREAT MEMBERS |
|
24 |
Collaborative (Partnership) |
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20 |
Results Oriented/Productivity/Efficiency/Effectiveness |
|
20 |
Transformative Leadership |
|
16 |
Cohesive Inclusive Diverse group with a unified voice |
|
16 |
Advocacy/Influential |
|
15 |
Responsiveness/Forward thinking |
|
14 |
Change Agent (External Influence) |
|
14 |
Outreach & Accessibility |
|
10 |
Ethical |
|
10 |
Accountability/Reliability |
|
6 |
Knowledgeable resource to others |
|
5 |
Service/Education |
|
3 |
Professionalism |
|
1 |
Information Flow |
|
1 |
We count |
|
0 |
Communication |
|
0 |
Symbiotic Synergy of Communication |
4. Strategic Priorities
For this
activity we worked together in small groups to identify strategic priorities
that would be need to move APAC forward towards to vision discussed in the
earlier activity. Results were combined, and multi-voting was used to identify
top strategic priorities.
|
Votes |
Strategic
Priorities |
|
Total |
Short term |
Long term |
|
3 |
1 |
1 |
Improve our inclusion in campus governance |
|
21 |
14 |
3 |
Maximize APAC visibility on campus |
|
5 |
1 |
3 |
Expand APAC's support services |
|
11 |
9 |
1 |
Expand collaborative relationships with administrative
units |
|
7 |
0 |
4 |
Develop an advocacy platform |
|
9 |
8 |
0 |
Maximize connection between SAC, Faculty Senate, and
APAC |
|
16 |
3 |
10 |
Increase APAC council membership to full capacity |
|
4 |
3 |
1 |
Promote positive reputation on campus for APAC |
|
13 |
9 |
3 |
Favorably influence upper senior administration |
|
17 |
8 |
6 |
Increase effective communication between individual
APAC members and the constituency in their units. |
|
0 |
0 |
0 |
Integral part of campus culture |
|
17 |
6 |
10 |
Create traditions by which APAC will be known across
campus |
|
4 |
1 |
3 |
Achievable understanding of AP grievance policy among
APs |
|
11 |
0 |
10 |
Explore proposal for multiyear contracts for APs |
|
14 |
8 |
1 |
Provide an accurate picture of AP to the campus
community |
5. Next
Steps
The final
activity was to create a to-do list that must be finished to move forward, and
individuals volunteered to be in charge of individual steps.
|
Step & Responsible Person |
Deadline |
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Dissemination of Retreat Notes
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Vision - Lisa Laatsch |
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Value - Dorothy Vezo |
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Strategic Priorities - Nadine Gruhn |
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Infomercial – Ron Wysocki |
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Next Steps - Dorothy Vezo |
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Bin List - Dorothy Vezo |
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By August 8 to Nadine
By August 9, Wednesday |
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Sign up for committees |
End of Retreat |
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Communicate results of retreat to AP’s in Departments |
End of October |
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Assign vision statement crafting to Governance
Committee |
By October Meeting |
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Contact President’s office to schedule Pres. Shelton to
meet with APAC - Nadine Gruhn |
October Meeting |
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Agree on strategic priorities and which committees
support which strategic priority - Mary Carter |
August 28 |
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Committees meet and develop committee goals. |
September meeting |
6. Bin List
This is a list
of “off-topic” items that was created throughout the day to capture additional
ideas.
| Prepare communication templates for APAC representatives
to email constituency. |
| Put on APAC website accomplishments APAC has achieved
for past year. |
| Use Pres. Shelton visit for General Meeting. |
| Can Main University Human Resources inform APAC when new
AP’s are hired? |
| Polling/Voting function on Employee Link - CCIT, Brett
Bendickson did it for ASUA. |
7. Committee
Signup
All APAC members were asked to sign up for an APAC working
committee before leaving.
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Communication |
Governance |
HR |
Membership |
|
Linda Breci
Keith Humphrey
Barbara Myers
Lynne Mascarella
David Wright
Ray Gasser
Fran Sherlock
Michael McVey
Norma Maynard |
Ted Frohling
Lisa Laatsch
Betsy Bair
Elyse Golob
Susan McGinley
Robert Reynolds
Nadine Gruhn
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Kris Kreutz
Paul Brooks
Michelle Perez
Casey Kilcullen-Steiner
Linda Kasper
Ronald Wysocki
Maggie Vargas
John Goshy
Judy McElroy
Mary Carter |
Jennifer Peters
Dorothy Vezo
Barbara Hall
Carol Beltran
Terri Volholzer |
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