NAME AND PURPOSE
Section 1. Name
The name of this organization shall be The University of Arizona Staff Advisory Council (SAC).
Section 2. Mission Statement
The University of Arizona Staff Advisory Council exists to foster and enhance communications between the classified staff and the University community; to provide a forum for discussing and defining the role of classified staff in the University; to represent and advocate their concerns within the University community and statewide; to serve as a resource for inquires and requests; to advise and make recommendations on existing and proposed University policies and procedures; and to ensure inclusion of classified staff on University committees.
Section 1. Members and Terms
The Council shall consist of no more than 42 members serving overlapping three-year terms, in accordance with the bylaws.
(Article I, Section 1)
Section 2. Eligibility
Membership on the Council shall be open to all classified career staff employees who have completed their initial probation.
Qualified Council members are eligible for re-appointment to a second three year term. Former Council members are not eligible for re-appointment until at least one year his lapsed between appointments.
A member who has served more than half a term is considered to have served a full term.
Eligibility for reappointment to the Council is contingent on the fulfillment of all membership requirements as stated in the Bylaws. (Article
I, Section 1, Section
In the event a member changes from classified staff to another classification, continued membership until term completion, shall be discussed and voted on.
Neglect of duties or misconduct may result in removal of membership in accordance with the Bylaws.
(Article I, Section 4)
MEETING OF THE COUNCIL
General Meetings and special meetings shall be held in accordance with the Bylaws.
(Article II, Section 2)
Section 1. Title of Officers
The officers of the Council shall be the President, hereafter referred to as President, the Executive Vice President, the Administrative Vice President, Recording Secretary,
Parliamentarian/Historian, and Treasurer, all elected from the membership of the Council in accordance with the Bylaws.
(Article II, Section 1), and the Immediate
Section 2. Election of officers
Election for new officers takes place by majority ballot vote at the March General Meeting in accordance with the Bylaws.
(Article II. Section 1)
Section 3. Eligibility and Terms of office
Election to an office is contingent upon continuing membership on the Council.
Terms of office are from July through June 30 or until successors are in place.
No member shall hold more than one office at a time. An officer is eligible for re-election to the same office for a second one year term. An officer having served two consecutive terms is eligible for re-election after at least one year has lapsed from the second term. An officer who has served more than half a term is considered to have served a full term.
Section 4. Duties of officers:
Executive Vice President
Administrative Vice President
The President is the chief executive officer of the Council; is the presiding officer at all official business, study and executive sessions and Executive Board meetings; establishes special committees, ad hoc committees and task forces; makes recommendations for appointments on University committees; is the spokesperson for the Council; is a non-voting ex-officio member of all Council committees and task forces, with the exception of the Membership Committee; reports activities of the Executive Board to the Council-; coordinates the bi-annual meetings with the President of the University; prepares and submits the Annual Report to the President of the University; performs other duties as directed by the Council.
Executive Vice President
The Executive Vice President becomes the interim presiding officer at any official business meeting, study or executive session, or Executive Board meeting in the absence of the President; becomes the Interim President in the event of a long term absence of the President; coordinates the agenda for the Executive Board meetings; coordinates orientation of the Executive-Board and appointed Council members; coordinates the SAC member mentor program contacts delinquent members; performs the duties of the Administrative Vice President in the cast of vacancy of that office until a successor is in place; performs other duties as assigned by the President/Council.
Administrative Vice President
The Administrative Vice President becomes the interim presiding officer at any official business meeting study or executive session, or Executive Board meeting in the absence of the President and the Executive Vice President; coordinates the annual retreat and periodic intra-Council training, and subsequent reports;
serves as Chair of the Membership/Liaisons committee; performs other duties as assigned by the President/Council.
The Recording Secretary keeps minutes and sends notices and minutes for official business meetings, study or executive sessions or Executive Board meetings; arranges meeting space for Council and Executive Board meetings; maintains a permanent record of all official Council documents including minutes, bylaws, guidelines, resolutions, standing rules, committee and task force minutes and reports; and other records as directed by the Council or President and transfers to the SAC house at fiscal year end for storage; ensures that all reports are available to the Executive Board; performs other duties as assigned by the President/Council.
The Parliamentarian/Historian is a consultant who
advises the presiding officer and other officers, committees, and
members on matters of parliamentary procedure. Parliamentarians are
frequently used to assist with procedure during conventions and board
meetings. Performs other duties as assigned by the President/Council.
The Treasurer shall maintain a permanent record of all financial reports; coordinates annual and revised budgets with assistance from the Executive Board; coordinates and presents monthly financial FRS and Emily Krauz Staff Endowment accounts for the General Meetings; coordinates accounting processes for all Council approved purchases; maintains a permanent record of receipts and other expenses paid and transfers to the SAC House at fiscal year end for storage; prepares the annual financial statement for the inclusion in the Annual Report; performs other duties as assigned by the President/Council.
The Past President shall assist in preparing and mentoring new Executive Board
members on current issues. Prepare a notebook of information covering his/her
year as President for historical record. This should include but not be limited
to: a written overview of the past year in general, copies of the general
meeting minutes, copies of the Executive Board meeting minutes, and copies of
the Treasurer's monthly statements including a year-end financial report. Attend
monthly Executive Board meetings.
Section 5. Vacancy or Termination
An officer may resign from office. Resignation from an office does not indicate resignation from the Council membership.
In the event of vacancy or removal of the President, the Executive Vice President will assume the office of the President and the Administrative Vice President that of the Executive Vice President. Election for the Administrative Vice President shall be held by majority vote of a quorum, in accordance with the Bylaws.
(Article II Section.3)
In the event of vacancy or removal of the Treasurer, a special election shall be held in accordance with the Bylaws.
(Article II, Section 3)
Neglect of duties or misconduct may result in removal from office of the remainder of that officer's term, in accordance with the Bylaws.
(Article II, Section 3)
Section 1. Membership
The Executive Board shall consist of all the officers of the Council, and the immediate past President, if a continuing Council member, who shall be a non voting member of the Board.
Section 2. Quorum
A minimum of four (4) Executive Board members is required as a quorum to conduct business.
Section 3. Responsibilities
The Executive Board shall meet monthly to set the Council's agenda; to discuss pertinent matters and establish direction for Council activities; to review committee reports; to take necessary action between General Meetings; to review member nomination and attendance; fill membership vacancies from the Candidate members approved by the President of the University. The Executive Board will meet with the President of the University two (2) to four (4) times annually and with the Director of Human Resources as needed.
Section 1. Standing Committees
Standing committees shall be appointed annually for purposes as stated in the Bylaws.
(Article IV, Section 1)
Selection of Committee Chairs shall take place in accordance with the Bylaws. (Article IV, Section
Section 2. Ad Hoc, Special Committee and Task Forces
The President at the request of the Council or Executive Board, shall appoint ad hoc and/or special committees and task forces as needed to conduct special or extra-ordinary business of the Council. The President shall appoint the ad hoc special committee and task force chairs.
The council may establish Bylaws and other guidelines, as deemed necessary to assist the operations and functions of the Council.
Section 1. Procedure
Proposals to repeal and/or amend any article of the Constitution or to add a new article must be provided in writing to all members of the Council one month in advance of the meeting at which they are voted upon. Any such proposal must be adopted by the Council by a two-thirds vote of the Council and subsequently approved by the President of the University.
Section 2. Null and Void Actions
Any motion or action by any member or committee that conflicts or is not in accordance with this Constitution is considered null and void.
RULES OF ORDER
In all instances not covered by this Constitution or the SAC Bylaws, the Council shall be guided by the most recent edition of Robert's Rules of Order.